Who we are
Building God’s Kingdom in and through Israel
For the purposes of Regulation (EU) 2016/679 (the “General Data Protection Regulation” or “GDPR”) and the Data Protection Act 2018, the data controller is: IEF International, 1 George Square, Glasgow, G2 1AL. The information you provide will be held in accordance with Data Protection legislation and used by us to supply the services which you have requested and comply with legislation.
This policy was approved by the Trustees on 25 April 2021.
What personal data we collect and why we collect it
Serving with IEF International
To serve as a volunteer, staff or Trustee with our organisation, we process application forms and, reference forms. For appropriate roles we will also carry out vetting checks and updates through relevant DBS checking services. Any medical information provided is held in strictest confidence with your consent or your wellbeing. Any criminal record or vetting information provided is held in strictest confidence with your consent to comply with our legal obligations. We keep records of all staff, volunteers and trustees both in paper and on our secure database, this is to comply with our legal obligations and to keep in touch with you.
Giving to the work of IEF International
Booking and payment for tours, conferences or other events
It is sometimes mandatory (as required by government authorities at the point(s) of departure and/or destination) to disclose and process your personal data for immigration, border control, security and anti-terrorism purposes, or any other purposes which the regulatory authorities determine appropriate. Also, some countries will only permit travel if your advance passenger data is provided. These requirements differ depending on your destination. We will share the minimum personal data necessary with .
We will only carry out international data transfers of your personal data to a country outside the EEA where the recipient is compliant with EU data protection legislation and the means of transfer provides adequate safeguards in relation to your data, for example:
by way of data transfer agreement, incorporating the current standard data protection clauses adopted by the European Commission for the transfer of personal data
transferring your data to a country where there has been a finding of adequacy by the European Commission in respect of that country’s levels of data protection via its legislation (Andorra, Argentina, Canada, Faroe Islands, Israel, Isle of Man, Japan, Jersey, New Zealand, Switzerland, Uruguay).
We may also undertake a transfer where it is necessary for the conclusion or performance of a contract between us and a third party and the transfer is in your interests for the purposes of that contract where you have expressly consented to the data transfer.
With suppliers and partners, in order to provide products or services requested by you, we share personal data with suppliers of your travel arrangements, including airlines, hotels and transport companies.
Paying staff, suppliers and expenses
We process information to pay our staff, suppliers and reimburse expenses, based on information provided on forms, invoices and by email and letters. Payments are recorded on our financial system and are normally paid using our online banking system, which is protected using the banks security protocols. We need to maintain these records to comply with our legal obligations as a registered charity.
Keeping in touch with IEF International
To enable us to keep in touch with our supporters and those who attend our events, we maintain a secure database of our contacts, names, addresses, email addresses and phone numbers as appropriate. This enables us to send out our newsletter to our supporters, throughout the year and to contact our financial supporters from time to time. Where we need to contact you other than by sending our newsletter publications, we may use email, phone or post, depending on the details we hold. We have a legitimate interest as an organisation in maintaining this information, to keep in touch with you.
As an organisation, we believe we have a legitimate interest to contact you and keep in touch with our staff, volunteers, supporters and those who use our services and attend the events we run. However, if at any point you want to update your details, or be removed from our mailing list, please contact us by emailing firstname.lastname@example.org and we will respect your wishes.
Comments and Media
Who has access to my information?
We will never sell, swap or give away your personal information to third parties unless we are required to do so by law.
We are committed to ensuring that your information is secure, and we are aware that a connection with IEF International can infer religious beliefs – a special category of personal data in Data Protection legislation.
In order to prevent unauthorised access or disclosure, We also store data externally online where access is restricted using password-controlled logins. As we take data protection very seriously, we have also introduced password protection to the various data files we hold. Our computers are also protected by up-to-date Virus Protection Software.
How long we retain your data?
We keep your personal information for only as long as is necessary to carry out our work or comply with legal and insurance requirements.
We will delete personal data in accordance with our data retention policy, where we are no longer required to keep the information, either to carry out our work, or to meet our legal and insurance obligations.
What are cookies? Cookies are text ﬁles placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology.
For further information, visit: allaboutcookies.org
How to manage cookies?
You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
What about links to other websites?
Our websites can contain links to other websites, which are not managed by IEF International. If you follow these links, we cannot be responsible for the protection and privacy of any information which you provide on those websites, even if you access them from our website. You should therefore exercise caution and study the privacy statement for the website in question.
What rights you have over your data?
You may request details of the personal information which is being processed or is held about you. You may ask us to correct, delete, transfer or stop processing your personal information. Please request this by email to email@example.com or by post to 1 George Square, Glasgow, G2 1AL.
If we change how we process, use or store your information, or otherwise change this policy, we will publish the updated policy on our website.
If you feel that a request has not been properly responded to, please contact our Data Protection Trustee by email to firstname.lastname@example.org, or by post to our address above.
If the issue remains unresolved, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/ or by telephoning 0303 123 1113 at your local rate, or by post to the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.