Photo and Video Policy

Photo and Video Policy

Scope of policy

This policy is applicable to staff and volunteers at all IEF International (IEF) events. lt covers all imagery, whether taken on film, digital, or phone; still or moving.

Statement of good Practice

Everyone at an IEF event has the right not to be photographed or filmed if they so request. Furthermore, every participant who does have their photograph taken or who is filmed has the right not to have this used by IEF for promotional purposes if this is against their will, or in the case of a child, against the will of that child’s parent/guardian.

Where IEF does retain images and video footage that can be used for publicity purposes, these will be stored securely and only used for the purpose of promoting IEF. These images will not be shared with or passed on to any third parties, except in relation to the creation of IEF communications, literature and promotional films.

Your rights and responsibilities

• Everyone has the right not to have their image used in IEF publicity. Event leaders should give participants, volunteers and staff members the option to indicate they do not wish their photograph to be taken.

• The parent/guardian of young people under the age of 16 has the right to choose whether or not they would like photos/video footage of their child to be used in promotional material.

• Photo/video footage should always be taken in such a way that does not make volunteers, attendees at events or members of staff feel uncomfortable. Please respect the wishes of all event participants.

Photos/video footage (e.g. from an IEF Tour) may be kept for personal viewing, but those involving young people must not be published online without permission.

Taking photographs and video footage

• The parent/guardian of young people under the age of 16 has the right to choose whether or not they would like photos/video footage of their child to be used in promotional material.

• All participants, including volunteers, attendees at events and staff members, have a right not to be photographed/filmed if they express that this is against their wishes. This would normally be handled at events by a clear announcement inviting people to indicate to a named person if they do not wish photographs to be used.

• Leaders of events are responsible for making everyone at their events aware of this policy, including providing an opportunity to opt out.

• Leaders of events are responsible for ensuring that no images of participants who have opted-out of publicity are to be used.

Vetting and usage

To ensure that photos/video footage are suitable for use in IEF publications and presentations, a vetting process has been established. This enables IEF staff members to use these images in the knowledge that all the necessary permissions have been given.

The process is as follows:

1. Permissions
Before passing photos/video footage to the Support Development Manager, all images of individuals who have requested we do not use their image in publicity must be removed.

2. Inappropriate images

Any photos/video footage deemed to be inappropriate, (e.g. partial nudity, sexually suggestive poses, inflammatory or political gestures) will be deleted by the Support Development Manager.

3. Storage and use of Photos

Images will only be stored on the IEF resource library. Photos and images from this library can be used in any publication.

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